Backup & File Sharing, Security, Usage tips
3 quick tips to safeguard your files this World Backup Day
Most all of us have experienced the sinking feeling that comes with file loss. Workdays can be ruined and hours lost once an important PowerPoint® presentation or Word® document goes missing. As the recent Office 365 downtime shows, a backup system that promotes high uptime levels can be a company’s best ally when fending off downtime. But many of us don’t give too much thought to backups and file management when things are going well. So, in honor of World Backup Day, we’ve decided to cover the importance of file backup and how real-time solutions and business continuity play a vital role in encouraging work productivity and preventing data loss.
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Real-time backup
When is the last time you manually backed up your data? Perhaps it’s been a long while, or perhaps it’s only once per week. But what would happen if your CEO lost their laptop on the way to a presentation, your CFO’s hard drive crashed while preparing financial reports, or an employee accidentally fell for an email phishing scam and launched a ransomware attack? Could you restore the most current versions of lost files no matter what type of calamity strikes? Automatic real-time backup capabilities eliminate the guesswork involved in file security. Real-time backups help fight against “backup gaps,” periods of time when important files haven’t been backed up and are at risk of permanent loss. This is especially common when backups are only run once a week. Real-time backup capabilities in a backup solution prevent gaps from occurring while ensuring employees stay up-to-date with the latest version of shared documents.
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Point-in-time, mass file restoration
When files are lost – especially a large number of files – restoration can be difficult and time-consuming. Point-in-time, mass file restoration is another tool companies can use to quickly and easily recover or restore previous work. Point-in-time restoration makes it easy to roll back to the latest version of a document and continue working if an employee accidentally deletes a file or set of folders. Additionally, previous versions of a file or document can be accessed at any time, down to the exact minute in which the file was originally saved, in the event a file is corrupted, overwritten or held ransom in a ransomware scenario. In other words, point-in-time restoration equips you with built-in protection that keeps your files accessible in their authentic forms at all times.
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Mobile access and collaboration
Backing up to the cloud provides a number of additional benefits, including the ability to access files from other devices and locations, and share files with internal and external collaborators. Companies often use an array of IT platforms for various business needs, but getting all the applications to work together cohesively isn’t always easy. When looking for file backup solutions, companies should prioritize a system that offers high platform adaptability, ensuring seamless movement across any digital language barriers. Additionally, when numerous devices are involved, IT managers need a solution that provides seamless remote access and collaboration. File backup solutions that integrate with platforms to offer real-time file co-editing can significantly increase productivity.
So, whether you’ve accidentally pressed “delete” on an important document or a security breach has led to file loss, multi-faceted file backup solutions work to ensure you spend less time panicking and more time working on projects that matter.
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Microsoft and Office 365 are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
